** DRAFT **

 

The regular meeting of the City Council of the City of Tonasket was held on Tuesday, May 13, 2008 at 7:00 pm in the City Hall, Tonasket, Washington.

 

Those present were Mayor Walter and Councilmembers Griffin, Maden, Ramsey and Vugteveen who joined in the flag salute.

 

Also present were Attorney Mick Howe and Departments Heads Bill Pilkinton, Rob Burks and Alice Attwood.

                                                                        Public Comment

Mayor Walter asked the audience if anyone had a public comment. There being none, the meeting continued.

                                                                        Bids for Janitor Service

Sealed bids for janitor service were opened. One bid was received from Trula Becker in the amount of $700 per month. After discussion it was moved by Vugteveen and seconded by Griffin to reject the bid and re-advertise in the Omak Chronicle. Motion carried.

                                                                        Bids for Air Compressor

Bids were opened for the sale of the city’s old air compressor that was surplused. Three bids were received. One from JBS Enterprises for $1768.00, one from Dale Clarkson for $1300.00  and one from Neal Swezey in the amount of $2389.89. It was moved by Maden and seconded by Griffin to accept the bid submitted by Neal Swezey in the amount of $2389.89 for the Ingersol Rand Air Compressor. Motion carried.

                                                                        Amendment to Lease Agreement

It was moved by Ramsey and seconded by Maden to direct Attorney Howe to write an amendment to the Tonasket Veteran’s Association Lease Agreement that the city will include the water hook up fee and the monthly water fee as part of the lease agreement at no charge to the Tonasket Veteran’s Association. Motion carried.

                                                                        Wizard Works Payment/TVBRC

It was moved by Maden and seconded by Ramsey to approve payment of $466.97 to Wizard Works for the steps at the TVBRC and also to approve payment of the retainage in the amount of $6669.68 contingent on receiving the appropriate documents to closeout the project. Motion carried.

                                                                        William Emfinger Payment/Skate Park

It was moved by Ramsey and seconded by Maden to approve payment to William Emfinger contingent on approval of work completed by Building Official Christian Johnson. Motion carried. William Emfinger submitted a bill in the amount of $89,865.84.

                                                                        Grant/Purchasing Policy

The Grant/Purchasing Policy was briefly reviewed. Atttorney Howe had several suggestions and those items will be added and the revised document given to the Mayor and council.

                                                                        City Flag

Councilmember Vugteveen reported the city flag is in process of being made and we will hopefully have it in time for the Association of Washington Cities Conference in June.

                                                                        Police Dept. Building Discussion

Councilmembers Maden and Ramsey reported they had met with Chief Rob Burks to discuss the Police Department building and the options for the old fire hall. Councilmembers Maden and Ramsey suggested the city sell the old firehall to the EMS District. The Mayor does not feel that it is in the best interest of the city and that the city should keep the building to use as a temporary facility if and when a new police department is built.  There was also discussion of possibly acquiring a low interest loan for building a new police department.

                                                                        Executive Session

Mayor Walter declared an executive session to be held according to R.C.W. 42.30.110 to discuss with legal counsel representing the agency, matters relating to agency enforcement actions, or litigation or potential litigation, to which the agency is a party and to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.  The Mayor declared a 15 minute executive session. After the 15 minutes the Mayor informed the public the executive session would last 10 more minutes which would be 8:00 pm. At 8:00 pm the Mayor called the regular meeting to order.

 

 

                                                                        OCTN Agreement

It was moved by Vugteveen and seconded by Griffin to approve the Agreement for Provision of Transportation & Nutrition Services to Senior Citizen Residents of Tonasket. Motion carried.

                                                                        Salmon Viewing Platform Quote

William Emfinger has submitted a quote on the salmon viewing platform in the amount of $125,716.75. This will be reviewed and discussed at the next meeting.

                                                                        Skate Park Concerns

Councilmember Ramsey voiced her concern that young people are skating at the skate park and there is no signage stating the rules. This matter will be taken care of.

                                                                        Skate Park

Also discussed was an official opening day for the Skate Park on Founders Day weekend and the possibility of banning or controlling somehow the skate boarding on city sidewalks. No decision was made.

                                                                        Day Park/Parking

The City Clerk stated there are still problems with parking at the Day Park parking lot. It was suggested to limit the parking to 2 hours except by a proper permit and there will be no overnight parking. Attorney Howe will write an ordinance for the council’s review.

                                                                        EMS District/Firehall

It was moved by Ramsey and seconded by Maden to allow the EMS District to use the old firehall for 3 more months. Motion carried.  The time period would end July 13th.

                                                                        New Pick up

The City Clerk informed the Mayor and City Council the new pick-up for the Public Works Department cost $12.25 more than approved at a previous meeting.  

                                                                        Auditor/Entrance Conference

The City is currently being audited by the State Auditor and they will be hold an entrance conference on Wednesday, May 14th. The Mayor and Councilmembers are invited to attend.

                                                                        Swim Pool

Councilmember Maden asked the City Clerk information about the swim pool. The Park Committee will meet to determine if there will be any changes in the pool schedule or pool rates for the 2008 season.

                                                                        Booster Station & Dump Truck

Councilmember Ramsey asked Superintendent Pilkinton if he had gotten a quote yet on the roof work for the booster station. Superintendent Pilkinton replied the quote he had received was too high. Councilmember Ramsey also asked if he had been able to get a dump truck yet and Superintendent Pilkinton stated he hopes to have one either this year or next.

                                                                        Approval of Consent Agenda

It was moved by Maden and seconded by Griffin to approve the consent agenda consisting of the minutes of the previous meeting with the correction that Councilmember Maden was invited to be on the Economic Alliance Board and declined, not appointed to the board, and the April Payroll (9466-9493) $52,630.70 and the April Bills (18719-18770)  $48,458.43.  Motion carried.

                                                                        Correspondence

Correspondence was read from Kevin Diefenbach, the Department of Ecology and the Tonasket Flying Club. Mr.Diefenbach asked for a reduction in his water bill for his trailer court due to a water leak. The Clerk will contact Mr. Diefenbach and inform him the water ordinance does not allow the adjustment. The Department of Ecology sent a letter stating the city has been selected to receive a 2007 Outstanding Wastewater Treatment Plant Award. A presentation will be set up at a future council meeting. The Tonasket Flying Club sent a thank you letter to the city thanking us for the care of the airport during the winter.

                                                                        Professional Services Agreement

It was moved by Griffin and seconded by Vugteveen to approve the Professional Services Agreement with Mick Howe for Attorney Services and authorize the Mayor to sign the agreement.  Motion carried.

                                                                        Arbor Day                                                    

Councilmember Griffin reported the Arbor Day celebration turned out great and the city should send a thank letter to Patty Baker of Bakers Acres for donating a tree and also Wal-Mart for donating a tree.

 

 

 

 

 

The City will also send a certificate to the students recognizing them for their Arbor Day speeches.

 

It was moved by Ramsey and seconded by Maden to adjourn the meeting. Motion carried.

 

 

 

                                                                                    _____________________________

                                                                                    Patrick Walter, Mayor

 

________________________________

Alice J. Attwood, Clerk-Treasurer