** DRAFT **
The regular meeting of the City Council of the City of
Those present were Mayor Walter and Councilmembers Fancher, Maden, Ramsey, and Vugteveen who joined in the flag salute. Councilmember Griffin was absent.
Public Comment
The Mayor asked if there was anyone in the audience that had a public comment. There being none the meeting continued.
Bid Opening/Newspaper
This meeting has been advertised as a bid opening for providing official newspaper services for the City. Two bids have been received. The first bid opened was from the Okanogan Valley Gazette-Tribune in the amount of $8.75 per column inch with the additional options that they continue to print legal notices in a 10 point font for easy reading or they will reduce the point size to 8 point type in order to save the city money, approximately 34% from the current rate. Their circulation in Tonasket is 777. The second bid is from the Chronicle in the amount of $7.75 per column inch if received in electronic format and $8.75 if the Chronicle sets the type. Their optional additional coverage with inclusion of the Bottom Line would be an additional $1.00 per column inch. The Chronicle’s circulation in Tonasket zip code is 783. There was much discussion regarding circulation and size of print. Roger Harnack, publisher of the Chronicle stated that the circulation presented by Gary DeVon of the Gazette-Tribune was incorrect. Mayor Walter assigned this matter to Councilmembers Vugteveen and Ramsey for a recommendation.
Six Year Transportation Plan
This meeting has been advertised as a public Hearing on the Six Year Transportation Plan. Mayor Walter opened the public hearing. Councilmember Maden asked if the City had a map of street work and how it was determined to repair a certain street. Superintendent Pilkinton stated he pretty much decides on the work due to condition of the streets. After further discussion it was moved by Vugteveen and seconded by Maden to adopt Resolution 2009-05. Motion carried. Resolution 2009-005 adopts the Six Year Transportation Plan for 2010 through 2015. The public hearing was closed.
Business Registration Discussion
The subject of a proposed business registration was discussed. Councilmember Ramsey reported the business community she has been in contact with is not in strong support for the proposed ordinance. Councilmember Maden stated she has had the same response. Councilmember Fancher stated the cost is a concern. Also discussed was the penalty attached to the proposed ordinance and the possibility to put the business information on the city’s website. This matter will continue to be researched.
Planning Priorities
The Councilmembers stated their priorities for work to be done by Kurt Danison, Highlands Associates. Councilmember Vugteveen stated annexations, and Parks and Recreation, specifically the swim pool are her priorities. Councilmember Maden’s priorities are annexations, the swim pool and a trail system between Oroville and Tonasket. Councilmember Fancher’s priorities are annexations and a swim pool. Councilmember Ramsey’s priorities are a swim pool and the downtown sidewalks and renovation. Kurt Danison will be attending the next City Council meeting. Due to the absence of Councilmember Griffin her priorities can be given at the next Council meeting.
B3
It was moved by Fancher and seconded by Maden to approve the payment to William Emfinger Construction for the sidewalk work at the B3 Skate Park in the amount of $12,396.70 contingent on the approval of Building Official Christian Johnson. Motion carried.
B3
It was moved by Fancher and seconded by Vugteveen to approve payment to William Emfinger Construction in the amount of $603.54 for retainage contingent on all of the applicable paperwork being returned. Motion carried.
City Clerk Alice Attwood updated the Mayor and Council on the Janis Bridge Project. The City Clerk has contacted Dustin Vaughn, WSDOT, and he stated the project is on schedule and the bridge will be opened on July 27th. The project scope entailed more work than originally planned but is still on schedule.
Committee
Reports
Councilmember Ramsey reported the Chamber of Commerce is
requesting to keep the 4 way stop at Whitcomb and
Councilmember Fancher did not have a committee report.
Councilmember Maden reported she attended the TVBRC Board meeting and they are close to a final approval of the new sign for the TVBRC. Councilmember Maden also had questions regarding the reimbursement of funds for the TVBRC costs that are budgeted from Hotel/Motel funds for 2009. Councilmember Maden attended the recent Economic Development Forum and stated that it appears that customer service education is needed in our area.
Councilmember Vugteveen stated she will report on the Engineer selection later in the meeting.
Payment for New Park Sign
It was moved by Fancher and seconded by Maden to authorize
payment of $500 to Tim Reed for the sign at
Proclamation
Mayor Walter read a proclamation proclaiming July 18th, 2009 as Bailey Griffin Day in Tonasket.
Approval of Liquor Permit
It was moved by Fancher and seconded by Maden to approve the
special liquor permit for the
Engineering Selections
Councilmember Vugteveen reported she and Councilmember Fancher, Superintendent Pilkinton and City Clerk Alice Attwood have reviewed the RFQ’s from 7 different engineering firms. She stated they were all very nice and well done applications. It was moved by Fancher and seconded by Vugteveen to select Varela Engineering as the city’s primary engineering firm and to select USKH , TDH and Century west as optional firms. Motion carried.
Well #5 Pump Work
It was moved by Maden and seconded by Vugteveen to approve work on Well 5 pump to rebuild and rewind the motor for $4000 plus tax. Motion carried. There will be additional costs for installing the pump motor which are not known at this time.
Tour/Councilmembers
The City Council will meet with Superintendent Bill Pilkinton on Wednesday July 29th at 3:00 pm for a tour of city facilities and property.
2008 Jail and Booking Fees
The City Clerk informed the Mayor and Council that a bill in
the amount of $31,430.12 has been received from
Mayor Walter announced the Town of
Airport/Phone Bill
It was moved by Maden and seconded by Fancher to pay the entire bill submitted by the Fly Club for the telephone at the Airport. Motion carried. The bill submitted was $382.52 and $236.46 of that amount is from 2008. The City Clerk asked for approval to pay for the portion from 2008 since it was from a different year than the current budget.
Chamber/Request for 4 Way Stop
The City has received a letter from the Tonasket Chamber of
Commerce requesting to keep the 4 way stop on the corner of 4th and
Firehall/Rental Fee
Mayor Walter stated the Council may want to consider some type of rental fee for the EMS District using the City’s old firehall. At this time they are paying for the power but no rent. The City still does the maintenance and should be compensated.
The B3 skate park was discussed. It is nearing completion. The BMX track needs more work, weeds pulled and rocks picked up. Representatives from the Recreation Conservation Office will be in town to see the facility on July 21st.
Trustees/Skate Park
The City Clerk was instructed to contact Noah Stewart at the
Approval/Consent Agenda
It was moved by Vugteveen and seconded by Maden to approve the consent agenda which consists of the minutes of the previous meeting, June Payroll (9892-9929) $59,272.86, and June Bills (19485-19546) $56,371.30. Motion carried.
City Flag
Councilmember Ramsey asked if the city flag could be flown
with the
Meeting/Holiday Decorations
It was stated that a meeting needs to be scheduled for the holiday lighting and banner project.
Adjournment
It was moved by Vugteveen and seconded by Ramsey to adjourn the meeting. Motion carried.
____________________________
Patrick
Walter, Mayor
______________________________
Alice J. Attwood,
Clerk-Treasurer